Asset & Property Management Overview

Commercial Property Professionals (CPP) provides turnkey solutions for financial institutions and property owners in the arena’s of evaluation, repositioning and, when required, disposition of commercial assets. We are a service-oriented company who attribute our success to building long-term relationships with our clients, whether they are financial institutions, landlords, tenants, contractors or commercial real estate brokers. Our clients know once they become a member of the CPP family, their needs are well taken care of, their requests will receive immediate attention, and they are treated fairly, with respect and professionalism.

CPP provides these services to our clients through the following steps. We can customize the Asset Management Program to accommodate each of our clients various needs.

  • Provide an initial asset evaluation and asset repositioning report.
  • Based on our asset repositioning recommendation CPP will, negotiate and procure competitive bids for outside vendor contracts and timetables for any asset renovation.
  • Oversee and administer the completion of all required capital and tenant improvements.
  • Make annual recommendations to the owner for capital budgeting.
  • Coordination of tenant move-out inspections with the appropriate administration of security deposit offsets.
  • Perform and document punch-list inspections with tenants upon move-ins.
  • Coordinate transfer of utilities on tenant move-ins/outs.
  • Handle tenant service calls by logging work orders and dispatching service personnel in a timely manner.
  • Implement a preventative maintenance program for building mechanical systems, roof, parking, and truck loading surfaces.
  • Make bi-monthly site inspections, complete inspection report form (see attached), and take appropriate action, when required.
  • Respond to after-hour emergencies in a timely manner. Tenants are provided with an emergency 24/7 number as well as a list of CPP’s preferred vendors.
  • Meet with prospective tenants and architects / space planners to plan and price tenant finish improvements.
  • Identify scope of work to be done and determine the most cost-effective method of performing work.
  • Secure competitive bids on all capital and tenant improvements.
  • Review and obtain approval of construction documents and lien waivers.
  • Interface with governmental agencies to expedite any required permitting, including compliance with ADA.
  • Coordinate activities between tenant and contractor during construction.
  • Provide on-site supervision during construction work.
  • Monitor all costs as each job progresses.
  • Document and coordinate all change orders.
  • Coordinate new services with tenants prior to move-in (i.e., utilities, telephones, electric, etc.) and provide any needed contacts for new tenants in the event of problems or questions.
  • Implement cash management procedures utilizing Intuit QuickBooks accounting software.
  • Collect and deposit all rents and other receivables in a timely manner.
  • Notify tenant of rent escalations and/or pass through charges, with appropriate documentation, in a timely manner.
  • Review, approve and document service invoices and make disbursements from Operating Account.
  • Provide monthly bank reconciliation statements to owners with financial reports.
  • Submit monthly financial statements including general ledger, income statement, delinquency report, and cash flow statement.
  • Conduct an annual operating expense reconciliations and bill tenants, if necessary, invoice tenants for any discrepancies.
  • Submit annual operating budgets and make recommendations for capital budgeting.
  • Comparison of current month and year-to-date actual revenue and expenses to budgeted amounts with appropriate explanation of any significant variance.
  • Delinquent rent report.
  • Administer and adhere to established delinquent collection procedures, including sending of letters to tenant, telephone calls to tenant and consultation with owner in the event a delinquency exceeds 45 days.
  • Enforce late fees and cancellation penalties.
  • Send initial demand letters for tenants to relinquish the space.
  • Initiate and follow through with evictions according to Georgia law and within owner guidelines.
  • Coordinate collections of bad debt monies with attorney in the event outside legal means are necessary.
  • Generate lease drafts and original documents for review and execution by all parties.
  • Prepare lease documents for tenant and owner execution.
  • If required, prepare commission document for broker and owner execution.
  • Coordinate with attorney in the event outside legal advice is necessary.